Cotati City

Staff Report

Fiscal Year 17-18 Vehicle Replacements


Department:City ManagerSponsors:
Category:Operational EfficiencyFunctions:Purchase


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With the adoption of the Fiscal Year 2017-2018 budget, the City Council authorized a not to exceed amount of $45,000 for purchase and up-fitting of one new police vehicle, and a not to exceed amount of $35,000 for purchase of one new City Hall administration vehicle.  These costs were based on the costs for the purchase and up fitting of similar vehicles in past fiscal years.



The City is continuing to cycle out older vehicles that are reaching the end of their service life, to reduce maintenance costs and improve safety.  The most recent vehicle replacements were in fiscal year 2016-2017, which included one police patrol vehicle and one public works utility truck.  As the City purchases new vehicles, an equal number of vehicles at the end of their service life are retired and sold.


The police vehicle will be purchased under the State’s vehicle bid, providing a significant cost advantage to the City.  The Police vehicle arrives from the dealer without being “upfitted”.  This primarily consists of adding light bars, radios, and other similar items specific to each agency, and therefore is not pre-installedThe upfit is part of the total cost of the car, and is performed by a third party installer.


The proposed City Hall administration vehicle is a 100% electric Chevy Bolt LT, which would be purchased though the Sonoma Clean Power (SCP) rebate program.  This vehicle would replace the gold Ford Taurus, which is now 17 years old.  The Chevy Bolt is the first mass-produced mid-priced car with extended range (EPA estimated 235 miles per charge under mixed driving conditions).  While this range would allow for normal driving as far as Sacramento or anywhere within the Bay Area and back without recharging, it is anticipated that this vehicle would primarily be used for business within Sonoma County, with the Toyota Prius used for extended trips.  A dedicated electric vehicle charger and space would be designated at City Hall to ensure the vehicle is fully charged for each user.  The replacement of an ICE (internal combustion engine) vehicle with a fully electric vehicle is consistent with the City Councils greenhouse gas reductions goals for municipal operations.


Financial Considerations

The combined vehicle purchase costs in the FY 17-18 budget was set at a total of $80,000, with $62,500 in General Fund/Vehicle Replacement Fund contribution, $8,750 from the Water Enterprise and $8,750 from the Sewer Enterprise.  The actual quotes for these vehicles are a total of approximately $43,000 for the service-ready police vehicle and $37,200 for the entry level Chevy Bolt after taxes and the SCP rebate.  This would result in a total expenditure of $61,600 from the General Fund/Vehicle Replacement Fund, which is within the total budgeted amount.  However, the Water Enterprise and Sewer Enterprise would need an additional appropriation of $550 each to fully fund the purchase of the Chevy Bolt LT.


Environmental Issues


The action of purchasing replacement vehicles does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.


It is recommended that the City Council adopt a motion authorizing the City Manager to approve the purchase of a City Hall administrative vehicle and police patrol vehicle, including upfit of the police vehicle and additional appropriation of $550 from the Water Enterprise Operating Fund and $550 from the Sewer Enterprise Operating Fund.

Meeting History

Sep 12, 2017 7:00 PM Audio/Video Cotati City Council Regular Meeting
MOVER:Mark Landman, Vice Mayor
SECONDER:John A. Dell'Osso, Council Member
AYES:Wendy Skillman, John C. Moore, John A. Dell'Osso, Susan Harvey, Mark Landman